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Operational Constitution — Amended 2026-03-20
Notation: L = Line (used for rule/reference numbering)
We, the staff and cohosts of the Ballroom, establish these directives to maintain a safe, fun, and flowing environment. All cohosts, moderators, and management members are bound by these rules, laws, and procedures to ensure accountability, fairness, and continuity.
This document serves as a complete training and reference guide — covering standard operations, edge-case procedures, escalation paths, multi-pin management, last-page behavior, guest interactions, and staff responsibilities. Rules are identified by line number (L) for easy lookup and citation.
Section 1.1: Onboard and train new cohosts with complete examples and operational flows.
Section 1.2: Serve as a searchable, indexed reference for all staff operations, community culture, common failure points, and best practices.
These are the core room rules that apply to all guests, regulars, and staff inside the Ballroom.
### Participation & Camera
L2.1: All participants must remain on camera at all times.
L2.2: Owners are expected to remain on camera approximately 75% or more of the time.
L2.3: Cameras that are dark, frozen, sleeping, or inactive may be sent to the waiting room.
L2.4: Cohosts have authority to waitroom any camera they determine is non-compliant or potentially disruptive.
L2.5: Cohosts may also waitroom cameras they believe could be involved in spam, scams, bot activity, or chaos creation.
### Names & Chat Conduct
L2.6: No cashtags, payment handles, or promotional text may appear in names or chat.
L2.7: No links or personal contact information may be shared in the public chat.
L2.8: Display names must remain non-disruptive and readable.
### Conduct
L2.9: All guest behavior is subject to correction at any time. Cohosts may address, redirect, warn, or act on any guest's conduct — including but not limited to bullying, harassment, or targeted behavior toward others.
L2.10: No politics or world news discussions in the room.
L2.11: No posturing, fixation, or repeated unwanted attention directed toward another guest.
L2.12: If someone expresses disinterest, continued attempts at interaction may be treated as harassment.
L2.13: Adults only. Guests are expected to act accordingly.
### Moderation
L2.14: Cohosts may delete negative or disruptive chat messages before escalation occurs.
L2.15: Warnings and counseling must always occur privately, never publicly.
L2.16: Cohosts may remove or waitroom disruptive participants when necessary to protect the room.
L2.17 (Owner Exemption): Owners are exempt from all cohost rules and may act at full discretion.
L2.18 (Suspicious Content Rule): If a message looks out of place, unnatural, or suspicious — delete it immediately.
L2.19 (Auto-Delete Rule): Always delete messages from flagged or known disruptive users (e.g., Celestians, Outcasts).
L2.20 (Length & Quality Filter): Messages that are 4 sentences or longer and are not engaging, sexy, funny, or casual small talk should be deleted.
L2.21 (Rudeness Filter): Delete rude, unnecessary, or tension-creating comments immediately — before escalation occurs.
L2.22 (Default Action Rule): If unsure whether a message belongs, delete first and assess later.
Understanding Camera Visibility
L1.1 (Room Law): Everyone must be on camera at all times — except owners, who should be on camera 75%+ of the time.
L1.2 (Mini Flow): Verify camera → Check activity → Warn privately → Waitroom if inactive → Document.
L1.3 (Evidence Path): Screenshots, timestamped logs, participant tiles.
L1.4 (What We Cannot Control): Guest hardware failures, network issues, personal choices.
L1.5 (Common Tricks / Failure Modes): Virtual backgrounds used to obscure presence, intentional cam toggling, misaligned angles.
L1.6 (Additional Guidance): Guests experiencing lag should try connecting via VPN set to Japan, Sweden, or Canada.
L1.7 (Guest Responsibility): Guests are responsible for their own camera functionality. Staff may assist once, via private chat.
Hand Raises, Multi-Pin Assignment, and Tile Behavior
L2.1: Multi-pin is a staff-controlled tool. Guests may signal their interest but cannot control it directly.
L2.2 (Mini Flow): Observe signal → Confirm intention → Assign multi-pin → Track activity.
L2.3: Guests without an "Allow to multi-pin" option visible are on mobile devices and cannot multi-pin.
L2.4: If the multi-pin bot fails, cohosts handle requests manually and escalate to Star Chat and @owners.
L2.5 (Evidence): Participant list, multi-pin assignment logs.
L2.6: Cohosts may waitroom guests who repeatedly raise their hand in an annoying or disruptive manner.
L2.7: Cohosts may waitroom any camera perceived as non-compliant or suspected of spam/scam/chaos activity.
L2.8: When a guest turns their camera off and back on, their tile moves to the last page of the grid. Cohosts should observe placement but not escalate unless behavior becomes disruptive.
L2.9 (What We Cannot Control): Misused platform features, guests who ignore protocol.
L2.10 (Last Page Explained): When a guest toggles their camera off then on, Zoom moves their tile to the last page of everyone's grid. This is a platform behavior — monitor it but do not escalate unless it becomes a pattern of abuse.
Off-Camera Breaks and Temporary Absence
L3.1: Camera must remain on at all times. Temporary off-camera is only permitted for genuine emergencies.
L3.2 (Mini Flow): Observe → Confirm reason → Allow if justified → Document.
L3.3 (Evidence): Zoom session timeline, camera toggle logs.
L3.4 (What We Cannot Control): Genuine emergencies or unexpected real-life interruptions.
Detecting and Removing Malicious Behavior
L4.1: Identify and remove bots, scammers, spammers, and individuals engaging in predatory behavior.
L4.2 (Mini Flow): Observe → Verify → Waitroom or remove → Log → Escalate if needed.
L4.3 (Evidence): Screenshots, chat logs, participant records.
L4.4 (What We Cannot Control): External spam origination, AI-generated messages sent before detection.
Recognizing Bots and Impersonations
L5.1: Remove or waitroom any account suspected of being AI-generated, automated, or impersonating a real person.
L5.2 (Mini Flow): Observe anomaly → Confirm suspicion → Take action → Escalate if behavior persists.
L5.3 (Evidence): Chat logs, screenshots, audit history.
L5.4 (What We Cannot Control): AI-generated or automated content originating outside the room.
L5.5 (Ways to Spot a Bot): The following are red flags that a camera may be automated, fake, or bot-operated:
L5.6: No single indicator is conclusive on its own. Use a combination of signals before taking action. When in doubt, waitroom first and assess.
Cohost Abilities, Tools, and Limits
L6.1: All cohost powers must be used responsibly and within the bounds of escalation protocols.
L6.2 (Mini Flow): Observe → Use appropriate power → Log → Report if needed.
L6.3 (Evidence): Zoom action logs, participant feedback.
L6.4 (What We Cannot Control): Platform bugs, actions taken by other cohosts.
On-Camera Smoking and Personal Breaks
L7.1: Cameras must remain on at all times. Off-camera smoking is not permitted. If smoking occurs, it must be visible on camera and non-disruptive to the room.
L7.2 (Mini Flow): Observe behavior → Confirm compliance → Allow if appropriate → Intervene only if disruptive.
L7.3 (Evidence): Session logs, timeline.
L7.4: Personal habits that disrupt the room environment are subject to correction. Cohosts have full authority to address, redirect, or remove any guest whose behavior — including smoking habits — negatively impacts the room.
L7.5 (G Culture): Members also dose G together on the last page — it is a normal part of the room's social culture. Standard guidance: 1 to 1.5 hours between doses, no more than 3ml at a time. Timers are strongly encouraged to keep track. Gheers = Cheers with G. Cohosts should be aware of this culture and treat it as they would smoking — it belongs in the room, on camera, and as long as it is not disruptive, leave it alone.
Receipts or It Did Not Happen
L8.1: Collect evidence before or during moderation actions whenever possible.
L8.2 (Mini Flow): Observe → Capture evidence → Escalate or warn → Store securely.
L8.3 (Evidence Types): Screenshots, chat logs, session history.
L8.4 (What We Cannot Control): Technical failures, lost data, platform logging gaps.
Pathways to Higher Responsibility
L9.1: Promotions are earned through consistent performance and conduct — not seniority alone.
L9.2 (Mini Flow): Observe → Mentor → Encourage → Evaluate → Document progress.
L9.3 (Evidence): Staff logs, observation notes.
L9.4 (What We Cannot Control): Individual motivation and personal ambition.
Zoom Constraints and Technical Failures
L10.1: Guide guests through tech issues when possible, but do not hold up the room attempting to fix every individual's setup.
L10.2 (Mini Flow): Observe → Log → Adjust → Continue.
L10.3 (Evidence): System logs, timestamps.
L10.4 (What We Cannot Control): Software bugs, device limitations, network conditions.
Keeping the Flow Fun and Respectful
L11.1: Keep topics playful and safe. Avoid politics, world news, and technical troubleshooting in the main chat.
L11.2 (Mini Flow): Observe → Redirect naturally → Document if needed.
L11.3 (Evidence): Chat logs, screenshots.
L11.4 (What We Cannot Control): Guest attitudes, outside distractions, individual sensitivities.
Security, Staging, and Containment
L12.1: The Waiting Room is a security feature and operational tool — not a default punishment.
L12.2 (Use Cases): Sleeper cams, off cams, dark cams, suspected spam or scam activity, disruptive behavior.
L12.3 (Mini Flow): Identify issue → Waitroom → Notify in Host Chat → Monitor → Decide: admit, hold, or remove.
L12.4 (Coordination): The cohost who waitrooms a guest must notify other cohosts in Host Chat so the situation is tracked and consistent.
L12.5: If a guest was placed in the waiting room by mistake, admit them immediately. Do not re-admit known or repeatedly removed trolls — repeated cycling increases disruption and rewards bad behavior.
L12.6 (Spam Attack Protocol): If the room is under a spam attack: mass waitroom → stabilize the room → selectively re-admit known good participants.
L12.7 (Evidence): Entry logs, chat logs, screenshots.
L12.8 (What We Cannot Control): Rejoins using new names or devices, external coordination between bad actors.
Preventing Escalation Before It Starts
L13.1: If a message is negative, singles someone out, or is a complaint — delete it immediately before it escalates.
L13.2: Always warn and counsel in private. Never correct guests publicly in the chat.
L13.3 (No Response is a Response): Repeated messaging to someone who is not replying (2–3 attempts) may constitute harassment.
L13.4 (Boundary Rule): If it is not a clear "yes," treat it as a no. Continued pursuit after someone expresses disinterest equals harassment.
L13.5 (Mini Flow): Detect problematic message → Delete → Private DM to the guest → Monitor → Escalate if repeated.
L13.6 (Examples):
L13.7 (Tone Guidance): What sounds caring can read as hostile in text. Avoid any comments about facial expressions, appearance, or personal attributes.
L13.8 (Evidence): Chat logs, screenshots, timestamps.
L13.9 (What We Cannot Control): Misinterpretation of tone, private DMs between guests.
Movement, Visibility, and Smoking Culture
L14.1: Turning a camera off then back on sends the user's tile to the last page of the grid for all other participants.
L14.2: Guests may navigate to the last page for visibility control or as part of the room's smoking culture. This is a soft-law behavior — permitted but not an absolute right.
L14.3 (Cohost Role): Observe patterns. Do not escalate unless the toggling becomes disruptive, attention-seeking spam.
L14.4 (Mini Flow): Detect toggle → Confirm pattern → Ignore OR warn if abused → Document.
L14.5 (Abuse Cases): Repeated toggling to farm attention, interrupt the room flow, or evade active moderation.
L14.6: On mobile, hand-raising may be attention-seeking only — mobile guests do not have multi-pin ability.
L14.7 (What We Cannot Control): Behavior differences across devices, Zoom's internal ordering logic.
Social Intelligence and Flow Control
L15.1 (Core Principle): Cohosts are not just moderators. They are tone setters.
L15.2: Do not over-moderate. If something is not disruptive, leave it alone.
L15.3: Intervene only when behavior:
L15.4 (Mini Flow): Observe → Assess the vibe → Ignore OR redirect → Escalate only if necessary.
L15.5 (Redirection Examples):
L15.6: Not every problem needs enforcement. Some problems need diffusion.
L15.7 (Over-Moderation Rule): Excessive intervention can harm the room more than the original issue itself.
L15.8: Cohosts should aim to be present, not overpowering.
L15.9 (What We Cannot Control): Guest personalities, moods, and external stress they bring into the room.
Enforcement Sequence and Authority (Hard Law)
L16.1 (Standard Escalation Flow):
L16.2: Not all steps are required. Cohosts may skip levels based on the severity of the situation.
L16.3: Severe violations (active spam, scams, predatory behavior) warrant immediate removal — no warning required.
L16.4: Warnings must be private unless the escalation requires room-wide visibility.
L16.5: Repeated violations by the same guest should result in faster escalation each time.
L16.6 (Abuse Guardrail): Escalation powers must never be used emotionally, personally, or as retaliation.
L16.7 (Team Coordination): All major moderation actions should be communicated in Host Chat to maintain team awareness.
L16.8 (Evidence Requirement): If a moderation action is questioned, the cohost must be able to provide a basic justification or supporting receipts.
L16.9 (What We Cannot Control): Guests rejoining, alternate accounts, and coordination outside the room.
L16.10 (Post-Removal Documentation): Any time a guest is removed, the cohost who performed the removal must document the situation in Discord immediately. Include: who was removed, why, what led to it, and any relevant chat or behavior evidence.
L16.11 (Re-Entry Instructions): If a removed guest is eligible to return, direct them to re-enter via:
• https://app.zoom.us/wc — Zoom web client, no app required.
• 1132 workaround — use the 1132 method to re-enter the session if the standard link does not work.
L16.12 (Staff Removal Consequence): If a staff member is removed by another cohost, the cohost responsible is subject to an automatic timeout from co-hosting privileges — unless the removal was the result of an active spam attack, an accidental misclick, or another clearly documented extenuating circumstance.
L16.13 (Accountability Notice): Do not assume that removal actions go undetected. Session reports and time-stamped logs make it straightforward to identify exactly who removed whom and when. Every action is traceable. Act accordingly.
Team Conduct, Disputes, and Responsibility
L17.1 (Perception Rule): To a guest, a cohost is the host. Cohosts carry full responsibility for the room experience at all times.
L17.2 (Private Confrontation Rule): Cohosts must only confront or correct other cohosts in private — via DM or in the Host Chat. Public contradiction is prohibited.
L17.3 (Override Clarification): An "override" is any action that reverses or conflicts with another cohost's decision — such as re-admitting a removed guest or undoing a waitroom without coordination.
L17.4 (Override Protocol): Do not publicly override another cohost. If an override is necessary, coordinate in Host Chat first — or act and immediately document the override in Host Chat.
L17.5 (Unity Rule): In public view, cohosts always present as a unified team. All disagreements are resolved off-stage.
L17.6 (Authority Without Ego): Cohost powers exist for room stability — not personal preference, ego, or favoritism.
L17.7 (Disruption Standard): Any staff behavior that disrupts the peace and tranquility of the room is subject to corrective action.
L17.8 (Corrective Actions): Depending on severity:
L17.9 (Escalation for Staff Issues): If a cohost's behavior is ongoing or severe, escalate to Admins or Owners with supporting receipts.
L17.10 (Abuse Guardrail): No targeting, cliques, or coordinated staff action against a guest or fellow cohost.
L17.11 (What We Cannot Control): Personality differences, interpretation of tone, external relationships between staff members.
Steering Conversation Without Alienating Guests
L18.1 (Core Principle): Cohosts should actively steer conversation while keeping all guests feeling comfortable and included.
L18.2 (Vibe Protection Rule): If a topic kills the vibe, creates tension, or derails the room's flow — redirect immediately.
L18.3 (Topics to Avoid):
L18.4 (Topics to Advance):
L18.5 (Redirection Method): Do not shut people down harshly. Instead:
L18.6 (Examples):
L18.7 (No Mean-Girls Rule): Steering conversation must never feel like exclusion, mockery, or clique behavior toward any guest.
L18.8 (Mini Flow): Detect bad topic → Redirect smoothly → Reinforce the new topic → Monitor room energy.
L18.9 (What We Cannot Control): Guest interests, outside emotions, individual sensitivities.
L18.10 (Exit Line Rule): Discourage public exit announcements such as "ok got to go" or "I'm leaving." Not all guests understand that one person leaving does not mean the room is closing — these messages can trigger a mass exodus based on confusion alone. If a guest must say goodbye, a quiet private message is preferred. Cohosts should delete public exit announcements and gently advise the guest in private.
Invisible Moderation and Natural Flow
L19.1 (Core Standard): The room should feel effortless — even when it is being heavily moderated behind the scenes.
L19.2: Guests should never feel controlled, corrected, or managed. Moderation must feel natural and invisible.
L19.3 (Engagement Expectation): Cohosts are encouraged to engage with the room, but are not required to if it does not fit their personality or role.
L19.4: Silent cohosts are acceptable as long as they are actively observing and maintaining the room.
L19.5 (Presence Rule): Whether active or quiet, cohosts must remain aware, responsive, and aligned with the room's energy.
L19.6 (Execution Principle): The best moderation is often unnoticed. If guests can feel the system working, it is being over-applied.
L19.7 (Balance Rule): Maintain balance between:
L19.8 (Failure Mode): If the room feels tense, overly corrected, or artificial — reduce visible intervention immediately.
L19.9 (Mini Flow): Observe → Act subtly → Blend into the flow → Reassess room energy.
L19.10 (What We Cannot Control): Individual perception of control, guest sensitivity, external mood factors.
L19.11 (No Cam Nagging Rule): Do not repeatedly post "turn on your cam" or similar callouts in the public chat. Nobody likes reading it — and the people who are off camera most likely aren't there to read it anyway. If a guest is on the last page with their camera off and has no multi-pin option, waitroom them immediately. They are on mobile and cannot see your requests. Do not waste the room's energy asking — just act.
Entry, Assessment, and Immediate Impact
L20.1 (Priority Rule): Upon entering the room, cohosts must first assess room stability before engaging socially.
L20.2 (Step 1 — Initial Scan): Immediately check for:
L20.3 (Context Awareness): Look for signs that an issue already occurred before your arrival:
L20.4 (Step 2 — Promotion): Once stability is confirmed, grab the room number and send out a promo.
L20.5 (Step 3 — Camera Sweep): Perform an unannounced front-to-back camera sweep to identify:
L20.6 (Step 4 — Engagement): Once the moderation baseline is set:
L20.7 (Step 5 — Maintain Flow): Transition into relaxed moderation while participating socially as a full member of the room.
L20.8 (Core Principle): Fun is not optional. Cohosts should prioritize enjoyment and positive energy — not just enforcement.
L20.9 (Mini Flow): Scan → Stabilize → Promote → Sweep → Engage → Maintain → Enjoy.
L20.10 (What We Cannot Control): Room state before arrival, existing dynamics, prior moderation decisions.
DJ Permissions, Frequency Limits, and Rank-Based Access
L21.1 (Permission Rule): Permission is required to DJ. No guest may begin a DJ session without explicit approval from a cohost or owner.
L21.2 (Standard Guests): Standard guests may not DJ. No exceptions without owner authorization.
L21.3 (Stars): Members at STAR rank may DJ once per week. Permission is required for each session.
L21.4 (Statements): Members at STATEMENT rank may DJ up to 3 times per week. Permission is required for each session.
L21.5 (Legends): LEGENDS may DJ an unlimited number of times with no weekly cap. Permission is still required.
L21.6 (Legend Computer Sound Rule): After a Legend completes their 3rd DJ session, all sessions beyond that must be conducted using computer sound share only — not microphone audio.
Light Duties, Camera Hygiene, and Mobile Guest Management
L23.1 (Core Principle): One of the lightest but most important cohost duties is the ongoing camera sweep. Always be glancing through the grid. Always be aware of who is on, who is off, and who has drifted to the last page.
L23.2 (Mobile Guest Rule): If a guest has no multi-pin option, they are on a phone. Mobile guests often do not realize when their camera has turned off — it is not always intentional. Waitroom them quietly rather than calling them out or spending energy trying to get their attention.
L23.3 (Waitroom Over Remove): Always prefer the waitroom over removal when dealing with camera issues. Waitroom is a soft hold — it gives the guest a chance to return with their camera on. Removal is final. Use the least force necessary.
L23.4 (Don't Chase Phones): Do not send repeated public chat messages asking mobile guests to turn their cam on. They are likely on the last page and cannot see the request. Skip the request — go straight to the waitroom.
L23.5 (Mini Flow): Sweep the grid → Spot off cam → Check for multi-pin → No multi-pin = phone → Waitroom immediately → Move on.
L23.6 (Frequency): A full cam sweep should happen naturally every few minutes — not as a formal exercise, but as an ongoing background habit. Make it automatic.
L23.7 (What We Cannot Control): Mobile device behavior, guests who rejoin and go off-cam again, platform tile ordering.
All key terms, phrases, and concepts — with every law where they appear.
Re-entry method if the standard Zoom link fails
Final escalation step — Owner discretion only
Detection and removal of automated or synthetic participants
Camera compliance, enforcement, and sweep protocols
Post-action documentation requirement
Rank-based DJ permissions and session rules
Harm reduction guidance and community dosing culture
Enforcement sequence and skip-level authority
Staff-controlled spotlight tool and bot detection method
Reversing or conflicting with another cohost's decision
Member rank levels and their associated privileges
Hard enforcement action — use waitroom first when possible
Core room activity; must be on camera and non-disruptive
Malicious or disruptive activity requiring immediate action
Primary soft-enforcement tool — always prefer over removal
Re-entry path for removed or disconnected guests
Index covers all chapters and articles of the Ballroom Cohost Directives.